Clearing Finance at Fort Hood: A Step-by-Step Guide

Clearing finance at Fort Hood, now officially Fort Cavazos, is a critical step when transitioning out of the military. It ensures you receive all entitled pay and allowances and avoids any potential future financial complications. This guide provides a straightforward approach to navigating the process. Initiate the Process Early: Don't wait until the last minute. Ideally, begin the finance clearing process at least 30-60 days before your Estimated Time of Separation (ETS) or retirement date. Contact your unit's S1 or Personnel office to get the necessary forms and understand the required procedures specific to your situation. They can also provide information on any pre-separation briefings that may cover finance-related topics. Gather Essential Documents: Preparation is key. Compile all relevant financial documents, including: * Military ID * PCS orders (if applicable) * Leave and Earnings Statements (LES) for the past 3-6 months * DD Form 214 (Certificate of Release or Discharge from Active Duty) draft * Power of Attorney (if you are clearing for someone else) * Banking information for direct deposit * Marriage certificate and dependent information (if applicable) * Any receipts or documentation related to travel, lodging, or other reimbursable expenses. Schedule an Appointment with Finance: Once you have your documents, contact the Fort Cavazos Finance Office to schedule an appointment. Check the Garrison website for the most up-to-date contact information and instructions on scheduling. Be prepared for potential wait times, especially during peak PCS season. Specify the reason for your appointment (e.g., ETS, retirement, PCS). Review Your LES Thoroughly: Before your appointment, meticulously review your LES for any discrepancies. Common issues include incorrect pay grade, missing allowances (BAH, BAS), or incorrect tax withholdings. Document any discrepancies you find and bring them to the attention of the finance technician during your appointment. Attend Your Finance Appointment: Arrive promptly for your scheduled appointment with all necessary documents. The finance technician will review your records, address any discrepancies, and process your final pay. This includes settling any outstanding debts, calculating final pay, and ensuring all allowances are properly accounted for. Ask clarifying questions about any deductions or adjustments to your pay. Obtain a Clearing Paper and Settlement Statement: After the finance review, you should receive a clearing paper indicating that you have successfully cleared finance. You will also receive a settlement statement detailing your final pay. Review this statement carefully to ensure all deductions and allowances are accurate. Keep copies of both documents for your records. Follow Up if Necessary: If you encounter any issues or have further questions after your appointment, don't hesitate to contact the Finance Office again. Document all communication and keep copies of any additional documentation you provide. Resolving discrepancies promptly can prevent future financial problems. By following these steps and proactively managing the process, you can ensure a smooth and successful finance clearing experience at Fort Cavazos. Good luck with your transition!